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pexels-fauxels-3184418-1-1Business Toolbox has a history of partnering with award-winning HR and Learning systems from around the world, ensuring customers take on world-class software with the bonus of receiving training, implementation and support from local experts in New Zealand and Australia.

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Ranked one of Delloite's 2016 Technology Fast 500 providing world-class software. 

Customer Success Story


Find out how Mercy Hospice faced challenges going from manual processes and a heavy reliance on the HR team to update and maintain employee information to digitalising and automating processes and workflows




BambooHR is your one-stop-shop for employee information, empowering HR professionals to focus on what matters most - People!

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Use scientifically backed employee-centric tools to strategically improve company culture and achieve excellent employee experience!

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Your learning management system designed to be highly customisable utilising all types of training materials, easy to manage and use.

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Conduct automatic pre-employment checks such as visa, police vetting, working with children, etc. during your recruitment process.

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A comprehensive Talent Management platform for performance, learning & development, employee engagement, recognition and rewards.

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The Business Toolbox team have trained, implemented and currently supports over 500 HR systems and counting across small to large businesses across New Zealand and Australia! We also provide integration services to ensure your systems work seamlessly with one another.

pexels-edmond-dantès-4344860Key HR processes that benefit from an HR System

Many of your HR processes can benefit from an HR system, including...

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Time to say goodbye to spreadsheets...

If you're weary of the constant cycle of checking, rechecking, and...

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jenny-ueberberg-BaSeK7rwc1A-unsplash-2How automation can streamline HR processes

Human resources (HR) is a crucial function in any organization...

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Jul 4, 2023 5:55:15 PM2 min read

Time to say goodbye to spreadsheets...

If you're weary of the constant cycle of checking, rechecking, and triple-checking your numerous spreadsheets to ensure completeness and accuracy, the time for a change has come.

If the frustration of meticulously crafted formulas being disrupted by others is wearing you down, it's time for a shift. And if the never-ending task of entering data only to struggle with creating coherent reports leaves you feeling drained, it's definitely time for a change.

It's time to soar beyond the hassles of spreadsheets and embrace the efficiency of HR software like a majestic HR eagle. Leave behind the heartaches and headaches; step into the warm embrace of a solution that streamlines your HR processes.


Perfection is elusive. Whether it's an occasional copy-and-paste mishap or the dreaded "#REF!" error haunting your well-organized spreadsheet, even the most meticulous spreadsheet masters face vulnerability when sharing their work. Restricting access to your spreadsheets might seem like a solution, but it's impractical. As an HR professional, you'll inevitably need collaboration:

  • Employees seeking benefit reminders.
  • HR team members updating information for new hires or tracking turnover rates.
  • Leadership requiring access to crucial compensation data for budget, equity, or compliance decisions.

HR systems consolidate your data in one secure place, eliminating version control concerns. Collaborate confidently, controlling access to data and features. Need employees to update their information or managers to handle timesheet reviews? Consider it done!


While spreadsheets have expanded beyond their accounting origins, their limitations persist. Despite formulas and shortcuts, creating the framework for managing information remains a manual process. Generating HR-specific reports involves meticulous steps:

  • Construct a spreadsheet with appropriate categories and data formatting.
  • Adjust for unexpected changes in employee time off.
  • Distinguish between various leave types.
  • Decide on the tracking interval (week, month, or year) from the start.
  • Implement sum formulas for each employee.

HR systems like BambooHR provide pre-built standard reports, easily shareable as PDFs or Excel files. 


HR revolves around people but relies heavily on data and communication. Spreadsheets excel at storing and calculating data but fall short in communication. The responsibility for collecting signatures, sending reminders, or distributing company-wide emails rests squarely on the shoulders of HR professionals.

With an effective HRIS as your communication command center, you will be able to utilise the following types of tools:

  • Customizable checklists.
  • Email templates.
  • Automated reminders.
  • Automated workflows.
  • E-signatures.
  • A mobile app.

An effective HRIS not only streamlines data gathering and analysis but also facilitates the essential work of cultivating your people and organization with speed and ease. We have researched and tested over 30 different HR systems and analysed the pros and cons of each. If you are interested in discussing your unique HR requirements we would be happy to chat and make some recommendations.