If you're weary of the constant cycle of checking, rechecking, and triple-checking your numerous spreadsheets to ensure completeness and accuracy, the time for a change has come.
If the frustration of meticulously crafted formulas being disrupted by others is wearing you down, it's time for a shift. And if the never-ending task of entering data only to struggle with creating coherent reports leaves you feeling drained, it's definitely time for a change.
It's time to soar beyond the hassles of spreadsheets and embrace the efficiency of HR software like a majestic HR eagle. Leave behind the heartaches and headaches; step into the warm embrace of a solution that streamlines your HR processes.
PROBLEM #1: ERRORS
Perfection is elusive. Whether it's an occasional copy-and-paste mishap or the dreaded "#REF!" error haunting your well-organized spreadsheet, even the most meticulous spreadsheet masters face vulnerability when sharing their work. Restricting access to your spreadsheets might seem like a solution, but it's impractical. As an HR professional, you'll inevitably need collaboration:
- Employees seeking benefit reminders.
- HR team members updating information for new hires or tracking turnover rates.
- Leadership requiring access to crucial compensation data for budget, equity, or compliance decisions.
HR systems consolidate your data in one secure place, eliminating version control concerns. Collaborate confidently, controlling access to data and features. Need employees to update their information or managers to handle timesheet reviews? Consider it done!
PROBLEM #2: REPORTS
While spreadsheets have expanded beyond their accounting origins, their limitations persist. Despite formulas and shortcuts, creating the framework for managing information remains a manual process. Generating HR-specific reports involves meticulous steps:
- Construct a spreadsheet with appropriate categories and data formatting.
- Adjust for unexpected changes in employee time off.
- Distinguish between various leave types.
- Decide on the tracking interval (week, month, or year) from the start.
- Implement sum formulas for each employee.
HR systems like BambooHR provide pre-built standard reports, easily shareable as PDFs or Excel files.
PROBLEM #3: COMMUNICATION
HR revolves around people but relies heavily on data and communication. Spreadsheets excel at storing and calculating data but fall short in communication. The responsibility for collecting signatures, sending reminders, or distributing company-wide emails rests squarely on the shoulders of HR professionals.
With an effective HRIS as your communication command center, you will be able to utilise the following types of tools:
- Customizable checklists.
- Email templates.
- Automated reminders.
- Automated workflows.
- E-signatures.
- A mobile app.
An effective HRIS not only streamlines data gathering and analysis but also facilitates the essential work of cultivating your people and organization with speed and ease. We have researched and tested over 30 different HR systems and analysed the pros and cons of each. If you are interested in discussing your unique HR requirements we would be happy to chat and make some recommendations.